Re: Proof of Delivery issue
Annaldasula CPC, Padmavathi S.
Description
Collection
Title:
Re: Proof of Delivery issue
Creator:
Annaldasula CPC, Padmavathi S.
Date:
4/2/2015
Text:
Hi,
I have received couple of replies that date cannot be typed but reading this publication from my DME carrier states otherwise...
<URL Redacted>
<URL Redacted>
August 7, 2014
Proof of Delivery - Requirements for Signature and Date
Joint DME MAC Publication
Auto-filling the date of delivery on delivery documentation or Proof of Delivery (POD) is a common business practice for many DMEPOS suppliers. Upon delivery, the Medicare beneficiary or designee is required to review the POD and must provide his or her signature, which signifies knowledge, approval and acceptance of the delivery. The Program Integrity Manual (PIM) chapter 4, section 4.26.1 Proof of Delivery and Delivery Methods[cid: <Email Address Redacted> ]< <URL Redacted>>does not state who may enter the date of delivery, but indicates that the date of signature must be the date in which the item was actually delivered. According to the PIM ....the date of signature on the delivery slip must be the date that the DMEPOS item was received by the beneficiary or designee.... If the delivery documentation is signed by the beneficiary's designee, the PIM also recommends noting the relationship of the designee to the beneficiary on the document.
Based on these instructions, the POD delivery date element is not required to be personally filled in by the beneficiary/designee. The date of delivery may be entered by the beneficiary, designee or the supplier. The date entered must be the actual date of delivery.
In the event that the supplier's delivery documents have both a supplier entered date and the beneficiary or designee signature date on the POD document, the beneficiary/designee entered date is considered to be the delivery date and thus the date of service.
Thanks,
Padma Annaldasula CPC
> Date: Wed, 1 Apr 2015 13:17:01 -0500
> From: <Email Address Redacted> <mailto:<Email Address Redacted>>
> Subject: Re: [OANDP-L] Proof of Delivery issue
> To: <Email Address Redacted> <mailto:<Email Address Redacted>>
>
> Hi,
>
> I have a C2C level denied by Janet Lawrence CGS Medical Director. The letter clearly states that the back brace is covered under Medicare but is denied because the date on the proof of delivery was typed in and not hand signed by the beneficiary. What am I missing here.....
>
> Thanks,
> Padma Annaldasula CPC
>
> > *CONFIDENTIALITY NOTICE: This electronic communication contains confidential information. It may also be privileged work product or proprietary information and is intended for the exclusive use of the person(s) whose name(s) is(are) indicated above. If the reader of this notice is neither the intended recipient, nor the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this information, including any attachments, is strictly prohibited. If you have received this electronic communication in error, please notify the sender immediately via return email or by calling at the phone number shown above and deleting the original email message (including attachments) and any copies or backup copies from your computer system. Thank you.
>
>
I have received couple of replies that date cannot be typed but reading this publication from my DME carrier states otherwise...
<URL Redacted>
<URL Redacted>
August 7, 2014
Proof of Delivery - Requirements for Signature and Date
Joint DME MAC Publication
Auto-filling the date of delivery on delivery documentation or Proof of Delivery (POD) is a common business practice for many DMEPOS suppliers. Upon delivery, the Medicare beneficiary or designee is required to review the POD and must provide his or her signature, which signifies knowledge, approval and acceptance of the delivery. The Program Integrity Manual (PIM) chapter 4, section 4.26.1 Proof of Delivery and Delivery Methods[cid: <Email Address Redacted> ]< <URL Redacted>>does not state who may enter the date of delivery, but indicates that the date of signature must be the date in which the item was actually delivered. According to the PIM ....the date of signature on the delivery slip must be the date that the DMEPOS item was received by the beneficiary or designee.... If the delivery documentation is signed by the beneficiary's designee, the PIM also recommends noting the relationship of the designee to the beneficiary on the document.
Based on these instructions, the POD delivery date element is not required to be personally filled in by the beneficiary/designee. The date of delivery may be entered by the beneficiary, designee or the supplier. The date entered must be the actual date of delivery.
In the event that the supplier's delivery documents have both a supplier entered date and the beneficiary or designee signature date on the POD document, the beneficiary/designee entered date is considered to be the delivery date and thus the date of service.
Thanks,
Padma Annaldasula CPC
> Date: Wed, 1 Apr 2015 13:17:01 -0500
> From: <Email Address Redacted> <mailto:<Email Address Redacted>>
> Subject: Re: [OANDP-L] Proof of Delivery issue
> To: <Email Address Redacted> <mailto:<Email Address Redacted>>
>
> Hi,
>
> I have a C2C level denied by Janet Lawrence CGS Medical Director. The letter clearly states that the back brace is covered under Medicare but is denied because the date on the proof of delivery was typed in and not hand signed by the beneficiary. What am I missing here.....
>
> Thanks,
> Padma Annaldasula CPC
>
> > *CONFIDENTIALITY NOTICE: This electronic communication contains confidential information. It may also be privileged work product or proprietary information and is intended for the exclusive use of the person(s) whose name(s) is(are) indicated above. If the reader of this notice is neither the intended recipient, nor the employee or agent responsible for delivering it to the intended recipient, you are hereby notified that any use, dissemination, distribution, or copying of this information, including any attachments, is strictly prohibited. If you have received this electronic communication in error, please notify the sender immediately via return email or by calling at the phone number shown above and deleting the original email message (including attachments) and any copies or backup copies from your computer system. Thank you.
>
>
Citation
Annaldasula CPC, Padmavathi S., “Re: Proof of Delivery issue,” Digital Resource Foundation for Orthotics and Prosthetics, accessed November 1, 2024, https://library.drfop.org/items/show/237211.
